Free HVAC Quote Template
Homeowners call two or three HVAC companies when the AC dies in July. The one who sends a clear, professional quote first usually wins the job. This template comes pre-loaded with the line items HVAC techs use every day so you can quote from the driveway.
Open this template — freeWhat's included
| Line item | Qty | Example price |
|---|---|---|
| Diagnostic / service call | 1 | $89 |
| AC tune-up (seasonal maintenance) | 1 | $129 |
| Capacitor replacement | 1 | $185 |
| Refrigerant recharge (per lb) | 2 | $95 |
| 16 SEER condenser install | 1 | $4,200 |
Example prices only — edit them to match your market.
Tips for a quote that wins the job
- Separate equipment from labor so customers can see what they are paying for.
- List SEER rating, tonnage and brand on install quotes — it prevents "the other guy was cheaper" comparisons on unequal systems.
- Collect a deposit on equipment orders to cover your supplier cost.
- Add your license number; many states require it on estimates.
Why use TradeQuote?
Pre-filled for your trade
HVAC, plumbing, landscaping, cleaning, handyman and tattoo templates.
Branded PDF
Your logo, color, license number and terms on every page.
Quote → invoice
One click when the customer says yes. Track sent, accepted and paid.
FAQ
Is it really free? Yes. Quotes, invoices, PDF export and share links are free forever. Pro adds cloud sync, e-signatures and card payments.
Do I need an account? No. Your data is saved in your browser. Export a backup any time.
Can I add my logo? Yes — upload it once and it appears on every PDF.